Tag Archives: efficiency

Life On My Terms: Learning to Say NO & Loving It

IMG_1667“Time does not stand still. Make it your aim to create time for your dreams, your loved ones and your Creator. Design your life for what warms your heart and get good at saying no to everything else.” –Mastin Kipp

Hello friend,

I remember the days when I wasn’t so clear about what I wanted to do with my life. Things seemed to be going along pretty well. I enjoyed my relationship with my wife. Kids hadn’t entered the picture yet. I worked way too much, but there was free time on the weekends. If something interesting—or not—was on the television, I would plop down on the sofa and watch. Sometimes for hours, if I was tired or nothing was pressing on my mind. If I was invited to a party or event, I usually went, even though I am, by nature, extremely unsocial. If a suggestion to do something or go somewhere came up, my typical attitude was, “Sure. What else do I have to do?” I was easy; I rolled with it. I was happy. Happy, but not particularly driven. Not particularly clear.

My, how times have changed!

A portrait of my life right now looks a little different. Okay, a LOT different! The wife is still here; that’s a good thing. The kids are definitely here! Also good. I am not working way too much—at least not in the way I used to think of working—which is fabulous. Somehow, though, I have forgotten what plopping down on the sofa feels like. And television? The only thing I know about that anymore is that it shows cartoons. The invitations that come these days are for kids’ birthday parties.

Needless to say, on the outside, my world today looks like an alien planet compared to those bygone casual days! The strange thing is, these changes are just a drop in the bucket compared to what is happening on the inside.

The one constant, fortunately, is that I am still very happy. I am glad that even before all of these changes occurred, I had reached the point with my mind where my happiness is not dependent on circumstances. Things and people come and go, but my happiness remains. That’s a comforting realization.

But, as I said, that is the one constant, the one holdover from those days when I had no plans and my ambition was stuck in neutral. When I step out of my mind right now and think about how it works today compared to then, the differences are shocking. Today, I am being driven hard by my dreams and aspirations every day of the year. There is a reason that the sofa no longer remembers my body and I no longer know the names of any grown-up television shows or movie stars.

You might think it is the kids that did this to me. It isn’t. It is my purpose that did it. My passions. I finally woke up to them, and they have been driving me ever since. There is not a day that goes by that, when my head hits the pillow at night, I don’t wish that I had done more soul-stirring activities or had more time for advancing my mission. Never. Then I wake up the next morning with the itch to be more, to do better, to get closer to the fulfillment of my dreams.

I beg the Universe for more time. Time to write. Time to learn. Time to coach. Time to snuggle with my kids. Time to connect with positive people. Time to connect with The Divine. Time to be of service. These are the causes I want to advance, the ones I am trying to fill every free moment of every day with.

That is why the complementary themes that are driving a deep course through my mind as this new year gets into full swing are Efficiency and Clarity. I am trying to be absolutely crystal-clear every single day about the things that matter most to me so that I can put all of my time and energy into those people and causes. That is what I am about right now. It doesn’t allow for lapses of focus or for days spent in front of the television. It certainly doesn’t understand the possibility of me giving the “Sure. What else do I have to do?” response. I ALWAYS have something to do. Usually more things than I can handle. But always something. It has been a long time since I felt bored, and honestly, I am absolutely certain I will never feel bored another moment in my life. How could I? After all, every moment is an opportunity to better myself and the world around me, another chance to DO SOMETHING to fulfill my dreams and passions. How could I pass on that chance?

That is why my entrance into this year comes with a more serious conviction to spend my time wisely, to not waste any of it. And I mean any! Basically, I want to live entirely on my own terms. I want to cut out all things that don’t speak to me or feel “good for my soul.” I just want to trim off all of the excess—all of the distractions and the energy-drainers and time-consumers—and dial into my essentials. I want to do things that lift my spirit and speak to my soul. I want to spend time with people who I love and who inspire me. I want to feel connected: to myself, my maker, and my loves.

Anyone and anything that threatens to disconnect me from those essentials needs to go. Now! Of course, the more I become laser-focused and excited about this mission and visualize me living the dream, the more I realize how much and how often I am going to have to say, “NO!” to make it happen. I will have to be pretty tyrannical about it. Ruthless. That party I didn’t want to go to? “No, thanks!” Getting drawn into conversation with someone who spreads negativity or just talks about other people? “Pass.” TV? “NO!” I will have to get comfortable declining both invitations and my own inclinations, things I have always done but that simply don’t serve me or speak to my heart. That part will be difficult, no doubt. However, I think that with my priorities much more clear to me now, saying “No” should come easier. After all, if the things I am saying “Yes” to—i.e. only my top passions and pursuits—are enough to fill up my calendar (and they are), then it should be easier to say “No” to the rest. And that is what I will do. Eyes on the prize!

How about you? Is your life matching what you believe your priorities to be? Open up your journal and think about how you spend your time and energy. What activities fill up your typical day? Include both your “work time” and your “free time.” How much of that time do you feel is focused and efficient? How many of your activities and hours are tied to your goals, dreams, or things you deem “good for the soul”? How much of your time is casual, unambitious, not driven toward anything specific? How much of your time is spent doing things you would rather not be doing? How much is spent doing things you regret later? Okay, now reset your mind. Write about all the ways you would spend your time if your passions, your purpose, and nurturing your soul were your only priorities. What makes your heart sing? With that goal foremost in your mind, write out your ideal schedule (Remember, it’s ideal. Get greedy. Think BIG!). How would your week look? How many hours would each of these fulfilling activities get? (Side note: How exciting is it to visualize a life like this?!?) Okay, with this new, ideal life clearly in your mind, write down all of the things you would have to say “NO” to in order to maintain that life. This could include career opportunities that don’t speak to you, invitations to social events that you used to accept but that never enriched you, conversations about other people that you used to engage in but made you feel smaller, mindless hours in front of the television, or people that dragged you down. How long is your list? What percentage of your current life would you get rid of in order to make room for your more fulfilling, ideal life? Is there anything you are ready to start saying “NO” to today? If not today, what are you waiting for? Leave me a reply and let me know, When are you going to start living life on YOUR terms? 

Maximize every moment,

William

P.S. If this letter got you thinking, please share it. Our souls could all use a little stirring!

Falling Off The Tightrope

IMG_1128“My world was delicately balanced, but the scales never hung even. When something improved, something else had to crumble.” –Rebecca Donovan, Reason to Breathe

Hello friend,

I have never been good at balance. Never. I tend to zero in on one thing and let it consume all of my time and energy, leaving the rest of my passions, hobbies, and pursuits twisting in the wind. However, because I am a man of many interests, with an insatiable desire to learn new things, my headlong pursuit of only one thing at a time—no matter how worthy of my attention it is–invariably leaves me feeling torn, restless, and unfulfilled. And sometimes, just plain burnt out.

This is exactly why I don’t have a Ph.D. behind my name right now. I started my doctoral program full of high-minded ideals and enthusiasm. The intensive education—not to mention the cache of being called “Dr. William Rutten”—was going to help me save the world, so I was eager for the commitment. Then, however, classes started, and my Perfectionism Gene reared its ugly head. I had to know everything and get every answer right, as I always had in school. As it turns out, thanks to this annoying trait, the only way I do school is to study every waking hour of every day. My life was the epitome of imbalance. All of my other passions were crowded out by school. In a moment of clarity, I realized that that was no way to live for six straight years. So I bailed out.

You might think that I was wise enough to never let that happen again. You would be wrong. Not long after I checked out of academia, my career path switched into tennis teaching and management. I moved into Tennis because it was my first love and because I love teaching. And hey, how busy or stressful could it be for a guy who gets to wear shorts all day? As it turned out in my case, pretty darn busy and stressful. It wasn’t long before 60 and 70-hour weeks became the norm. I hardly ever saw the light of day, was completely wiped out physically from all of the hours on the court, and was a giant stress-ball from all of the demands off the court. And, oh yeah, I had neither the time nor the energy to pursue my other passions. The job was all-consuming, and once again, I was off-balance. This time, though, the imbalance lasted for several years, not just a semester or two.

You would be astonished to know that someone stuck by me through both the school and the work addictions, each time on the wrong end of my imbalances. As though her love and loyalty through all of that were not enough, she also provided me the key to let myself out of my self-created prison of workaholism. That key was our first child. When my daughter was born, the reality of how little time I was spending at home and my overall imbalance hit me immediately, and it shocked my system enough to make me want out right then and there. I wanted the elusive home/work balance that I had heard about. So I quit my job. Well, not exactly. I quit the management portion of my job and cut my working days down to four, taking the evenings off as well. My daughter was my number one priority, and I wanted my schedule to reflect that.

Here might be a good time to admit the full truth. I didn’t actually want the home/work balance. In my heart of hearts, I wanted to go from 60+ hours at work directly to ZERO. I wanted to spend every single minute with my daughter. If my wife made more money, I would happily have been a stay-at-home Dad and removed myself entirely from the work force. Basically, I wanted my comfortable imbalance back, only I wanted the imbalance to be fully attached to my daughter, not my job.

This longing has never left me. My daughter is almost six now—my son is almost four—and I would still shake your hand right now if you offered me the chance to stay home with them every day. As it is, I have manipulated my life with them into a different version of imbalance. I still work when I have to, yes, but when I am not there, I spend their every waking minute with them. I have given up all hobbies—e.g., golf, hanging with friends, etc.–that happen while they are awake. My wife and I don’t even go on evening dates—EVER, I mean—because that would come at the cost of missing their bedtime. I don’t miss bedtime. Last year, for our 10th anniversary, I only very begrudgingly agreed to leave them for a night. I simply want to be with them all the time.

I know that probably looks like just another unhealthy imbalance to everyone else, but this is one imbalance that I embrace. I don’t know, I guess the other stuff just feels pretty unimportant compared to them. Spending so much time with them—even to the deterioration of the other things—has never caused me much inner turmoil. When I was in school and studied all the time, it pained me that I was not giving time to my other hobbies, interests, and loved ones. That tension eventually led to my break-up with school. When I was working like a maniac, I was keenly aware that it was an unhealthy way of being. My daily journal entries from that period are pretty pathetic, mostly describing the depths of my exhaustion and how, despite my happiness, I would not recommend my lifestyle to anyone. It took the birth of my daughter to give me the strength to change it, but I knew the change was long overdue. I was a model of imbalance, and knowing that bothered me. It is only the imbalance of spending so much time with my kids to the exclusion of other things that has felt tension-free for me. The other imbalances I regret; this one I do not. Does that mean, in some strange way, that I have actually found a balance? Not someone else’s version of balance, but one that fits only me? Maybe.

It has only been in the last year-and-a-half that I have felt much inner competition for my time and energy on this family-time front. Around the time I turned 40—can you say midlife crisis?—it became more clear to me that I wanted to do some things with my life that I was not already doing. Beyond just doing my job and spending the rest of my time with the kids, I wanted to do The Journal Project to revisit and re-create the story of my life. I wanted to help people in a bigger way. I wanted to learn more and create more and be more fully who I believed I could be. But I had to keep working, and I was not willing to give up time with the kids. My solution was to be the most efficient guy in the world…….after 8:30 P.M.

Since then, instead of winding down after the kids go to bed, I attempt to get all of my other projects taken care of. I go like a madman until I can go no longer. That worked pretty well the first year, when my main thing was The Journal Project. I didn’t sleep much, but the inner turmoil was gone. I was feeling satisfied with my efforts. But then I got greedy. I wanted all of my dreams to come true. So, four months ago, I started Journal of You. It has been a fantastic addition to my life, but—argh!—quite consuming of those precious post-8:30 hours. The Journal Project has been sitting on hold, and a couple of other projects I am itching to start are getting no love. I am also feeling like I am not allowed any leisure time for things like a sway in the hammock or a ride in the kayak, because I need the minutes to get it all done. Lastly, it is becoming increasingly clear that I cannot survive on this little sleep forever (those post-8:30 hours go quickly, and for some reason these darn kids don’t wake up any later just because I was writing into the wee hours). Needless to say, I am feeling that tension again. I have lost my balance.

I think my biggest fear in this world is that I will waste my life, that I won’t make the most of my time here. I am always aware—sometimes painfully so—of how “productive” I am being. I want to spend my time being a positive influence, giving my gifts to the fullest, and making my dreams come true.  When I am doing that efficiently, I feel at ease. The moment I lose my way, I feel tense. Imbalance strikes again!!!

How about you? How balanced is your life? Get out your journal and take an honest look at your life and how you are spending it. Does your schedule match your priorities? Are you like me, getting stuck on one aspect of your life to the detriment of all others? How many hobbies do you have, and how important are they to you? Do you work too much? Do you make time to recharge your batteries? Do you spend as much time with your loved ones as you would like? If not, are you willing to change your day to make it happen? What can you sacrifice from your current schedule in order to spend more time on your highest priorities? Do you have any areas that others would say are imbalanced—like me never getting a babysitter—that feel just fine to you? If you knew you would die in one year but had to keep earning a living, how would you spend your non-working hours? Would you become more balanced, or less? How important is balance, anyway? Leave me a reply and let me know: Are you falling off the tightrope?

Live a 100% self-approved life today,

William

Your Everyday To-Do List

IMG_0930“Good resolutions are like babies crying in church. They should be carried out immediately.” –Charles M. Sheldon

Hello friend,

I have never been one to make New Year’s resolutions. I don’t know what it is about them that repels me. Every time December 31st rolls around, everyone seems to be talking about their resolutions, so I give it a quick thought: “Should I be making resolutions this year?” Invariably, I decide against it.

As I think about it now, I see that it must be my lifelong aversion to limits. I cannot stand to be contained in any way. I need a big bed, loose-fitting clothes, open roads, very few rules, no supervision, and no numerical goals. That last one might seem odd to you, but that is how my mind works. When I talk to people about weight-lifting, they say they need to state exactly how many repetitions they hope to do—e.g. twelve bench presses—to push themselves to that number, otherwise they would do fewer. I am the opposite. If you told me my goal was 12 reps, I would immediately feel constrained by the number, as though it was holding me back from doing more. So it is with resolutions and me. If I give myself a resolution and a year to do it—quit chocolate or join a gym class or lose five pounds or read War and Peace or whatever—I would feel hemmed in by it, wondering what I was going to do when February came around and I had already achieved my goal for the year. Alas, resolutions and I have never quite come to terms.

Still, there I sat on the eve of 2013, wondering how I could be doing better at life. Would a resolution help? I tried to think of the one thing that I could do by the time 2014 rolled around that would make me a better, more fulfilled person. But every attempt at finding that one thing only annoyed me more, made me feel limited by it. In that annoyance, I realized that for me, I didn’t need one thing to do once and be done with it, resolution completed. No, I needed multiple assignments, and I needed to do them every day. That was it! I didn’t need a resolution. I needed HABITS.

What a realization! It brought both relief and inspiration. Immediately I set to work on my list of action items. I had a lot of ideas buzzing through my mind on ways to improve myself, as always, so the trick was finding habits that really spoke to my highest priorities, that would produce wonderful results in many different facets of my life, and that would be a huge challenge to fit into each day of the year. I turned on my computer and typed “2013 Daily To-Do List”, and under that I named seven simple tasks:

  1. Be fully in the moment. This has been a long-time priority of mine: presence. And while I knew I had it while I was with my kids—there are no better examples in all the world of being totally present than children, better than any yogi or healer I know—I had been feeling it slipping in other moments. I noticed myself lost in thought and looking at the sidewalk on my way into work rather than appreciating the sun on my face and the fresh air in my lungs. That was not okay with me. My excuse of being completely exhausted from sleep deprivation since the kids were born was wearing thin, and I knew a change was in order.
  2. The Journal Project. By that point in time, I was a few months into my enormous project, and I knew it would take several years for just the first phase if I kept on the pace I was going. It was time to turn it up a few notches. Daily action was necessary, no matter what.
  3. Meditate. I had meditated in short and infrequent spurts over the years, but each time I did it, I was reminded of its unlimited value. I wanted it on my docket.
  4. Act like my wife’s best friend & biggest fan. This had become a frequent topic in my internal conversations of late. I was thinking of how forgiving and supportive I am toward my buddies, but how I was seemingly giving the one I had pledged my life to the least amount of leeway and applause. That was unacceptable to me.
  5. Improve efficiency/Waste no time. I am extremely ambitious when it comes to the very tiny window of time I have when I am not either at work or playing with my kids. I want to read every book in the world, do The Journal Project, write a blog, teach myself the guitar and piano, get fit, keep up the house and yard, get another degree, write a book, and on and on and on. All after 8:30 P.M.!
  6. Reduce sugar intake. I am, and always have been, addicted to sugar. I had been reading more about nutrition and the detrimental effects of sugar, and I was determined to take steps to get my addiction under control.
  7. Stretch/Yoga. This one, like meditation, is a practice that I had been recommending to anyone and everyone ever since I found yoga when I was around 24. Unfortunately for me, I had become completely out of the habit, another casualty of becoming “busy” and losing sight of my priorities. I wanted it back.

That was my list. The seven things I wanted to keep front-and-center every day of the 2013. I printed two copies and taped one to my bathroom mirror and one to my desk. You may be wondering why “Write in my journal” is not there. The answer is simple.   I only wanted items on the list that were not already firmly entrenched into my day. Thus, “Write in my journal” and “Spend every possible moment absorbed in my kids” had no use on the list; they were coming along anyway. As you can see, some of the items required no extra time commitment, which, I suppose, means they should have been easiest to execute. The others were certainly achievable daily actions. Even from this distance, it looks like a pretty practical list.

So, how did I do? Hmmm. Not as well as I had hoped, but there were some positives. I was more present, which proved to be a good stress-reducer. My work on The Journal Project, which went hand-in-hand with improving efficiency/wasting no time, turned out to be the task I did far better than the rest.   I started writing it in my schedule, which really cemented the commitment. I made tremendous progress, which was extremely satisfying, both in terms of the simple joy of progress and also in the blissful pursuit of my dreams. Everything about it felt good. All the while I was cutting almost all unnecessary activities—television being the biggest—out of my day. Improve efficiency/waste no time became ingrained enough that I probably didn’t’ even need the reminder anymore. The other one I did okay with was being more supportive and forgiving of my wife. Simply having it on the list in front of me made me more mindful of our relationship and being a better friend and fan. I saw her more clearly.

I wish I could say I checked everything off my “2013 Daily To-Do List” every day, but alas, I wasn’t up to the task. I started off right with meditation, creating a dedicated space in my basement for it and allotting a meager twelve minutes per night to start. I loved it, too, but somehow it became quick to go when I got busy, and the almost-habit fizzled to nothing. The stretching/yoga went the same way. I struggled with reducing my sugar intake, too, though I definitely became much more aware of when I was eating it. Needless to say, there were definitely some “fails” on my list.

Nevertheless, when it came time to re-evaluate the list for a 2014 version, I decided to keep it exactly the same. I wanted to keep going with the good things, and I still valued my failed items enough to keep them on my daily task list for another year. Sadly, valuing them has not translated into doing them. I have yet to resume the meditation or yoga. I have actually done a tiny bit better with my sugar habit. Unfortunately, The Journal Project has fallen off my daily schedule, being replaced by its partner, “Journal of You”, which you are reading now. Though I totally love the blog-writing and see its value and place in my greater mission, it pains me that I have not kept up on The Journal Project.

What I am seeing now is that I need a new, revised “2014 Daily To-Do List” that still reflects my ambition but has some grounding in the reality of my schedule. So, starting today, here goes:

      1. Be fully in the moment.
      2. Act like my wife’s best friend & biggest fan.
      3. Reduce sugar intake.
      4. The Journal Project/Journal of You—at least one, not always the same one. 

How about you? Are you ready to create your own “2014 Daily To-Do List”? Open your journal and start jotting ideas. Are your tasks things that you currently do sometimes but not every day? Are they things that are going to take time and require you to schedule them (e.g. my Journal Project), or are they things that require only a psychological or philosophical shift (e.g. being fully present)? Is it time to add something totally new to your life, like learning an instrument or a new language? Try to find a balance of ambition and reality; make the list a challenge but not so hard that you are dooming yourself to failure. Just make sure the list speaks to who you want to be, the version of you that you know is in there ready to come out. Leave me a reply and tell me who that person is. I want to know: what’s on your everyday to-do list?

You will come alive just past your comfort zone,

William